State Of Florida Pay Stubs: Employer Guide (2026)

Every small business in Florida needs to treat pay stubs as a core payroll task. The Sunshine State offers big tax perks, but keeping track of your records is still key.

Understanding the state of Florida pay stubs can help you stay on the right side of federal rules. This guide covers employer requirements for pay stub rules, wage laws, and how to create proof of income records with a pay stub generator for your team.

Key Takeaways

• Florida has no state income tax, so pay stubs have fewer deduction lines than most states

• No state law requires employers to give pay stubs, but the FLSA mandates 3-year payroll record retention

• State employees view their pay stubs through the People First portal at peoplefirst.myflorida.com

• Florida's minimum wage is $14.00/hour (effective September 30, 2025), rising to $15.00/hour on September 30, 2026

• Giving pay stubs is a best practice for any business, even without a state mandate

Are Employers Required To Provide State of Florida Pay Stubs?

No. Florida has no state law that requires employers to hand out pay stubs. The federal Fair Labor Standards Act (FLSA) mandates that employers keep payroll records for at least three years. These records must include:

• Employee name
• EIN
• Hours worked
• Gross pay
• Deductions
• Net pay

Providing state of Florida pay stubs is still a best practice for employee rights and compliance. Federal record-keeping rules apply regardless. Employers who skip this step may risk problems during audits or when workers need records for loans, housing, or tax filing.

Issuing a state of Florida paystub with each paycheck adds a layer of protection. Providing Florida check stubs creates a paper trail that meets federal rules. These records also serve as proof of income for your staff. If you are unsure whether your employer is required to provide pay stubs, federal law sets the baseline.

Employers must keep these records for three years from the worker's last day. Staff can ask for copies, and employers must supply them in good faith.

What Appears on State of Florida Pay Stubs?​​​​​

A standard Florida paystub lists gross pay, federal taxes, FICA (Social Security and Medicare), items like health insurance, and net pay. Since Florida has no state income tax, these stubs are simpler than in most states. There is no state withholding line to show.

Here is a typical breakdown for a state of Florida pay stub:

Florida employers handle fewer deductions than states like California or New York. For a deeper look at understanding pay stub deductions, review each line item against your payroll setup.

Florida Wage and Payroll Laws for Employers

Florida employers must follow specific wage rules when issuing Florida pay stubs. The current minimum wage is $14.00 per hour, effective September 30, 2025. It will rise to $15.00 per hour on September 30, 2026.

Overtime pay kicks in at 1.5 times the regular rate for hours over 40 per workweek under the FLSA. Florida has no state overtime rules beyond this federal standard.

Florida has no state income tax. Employers pay unemployment insurance through the State Unemployment Tax (SUTA), at rates ranging from 0.1% to 5.4%, on the first $7,000 per employee each year. The Quarterly Report (Form RT-6) is due each quarter. New hires must be reported within 20 days. Tracking the state of Florida check stubs means staying on top of these tax liabilities each pay period. Use a weekly paycheck calculator to check your amounts.

How Do Florida State Employees Access Pay Stubs?

State employees in Florida view pay stubs through the People First portal at peoplefirst.myflorida.com. Log in with your credentials, go to the pay section, and download your Florida state employee pay stub in PDF format.

Former employees can access up to five years of records through the Employee Information Center. People First handles HR and payroll for most state agencies.

The Florida Accounting Information Resource (FLAIR) at flair.dbf.state.fl.us manages the financial side. The state of Florida employee pay stub system also connects to a second platform through the Employee Information Center (EIC) at apps.fldfs.com/eic/employeeinfocenter, which has earnings statements and pay history.

The EIC is the main place for pay details and earnings history.

If your business employs workers who held state jobs before, knowing these systems can help you answer questions about prior pay records. Current and former staff use the EIC to get their Florida state employee pay stub records. For employees who left a past job, here is how to get pay stubs from an old job after leaving.

How To Generate State of Florida Pay Stubs for Your Business

For businesses without payroll software like ADP or Paychex, a pay stub tool is a fast option. Online tools cut out math errors and save time.

Creating state of Florida paystubs this way ensures each record has the right federal taxes and deductions. Many Florida businesses use these tools to handle payroll.

Sending stubs by email cuts paper costs and makes record retention easier. Each document should have the right details to pass an audit.

When making state of Florida pay check stubs, include:

• Employee and employer details
• Pay period dates
• Gross earnings
• All deductions
• Net pay

Learn how to get pay stubs from direct deposit if your employees need records from electronic payments.

Need compliant pay records for your Florida team? Generate your pay stub now.

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In Conclusion

Florida's lack of state income tax makes payroll simpler, but employers still carry federal record-keeping duties under the FLSA. Keeping accurate pay stubs for your team can protect your business during audits and build employee trust.

Streamline your payroll records. Create pay stubs at PayStubCreator.net.