Why Choose Paystubcreator
PayStubCreator has helped thousands of individuals and business owners create professional pay stubs since 2015. Here's why our customers choose us:
- Free Templates + Instant Generator - Download free pay stub templates for manual use, or generate professional pay stubs in under 2 minutes
- Automatic Tax Calculations - Our software handles federal and state tax calculations automatically - no manual math required
- 100% Money-Back Guarantee - Not satisfied? Get a full refund within 30 days, no questions asked
- 24/7 Customer Support - Real humans available around the clock to help with any questions
- Mobile-Friendly - Create and download pay stubs from any device
- Secure & Private - Your data is encrypted and never shared with third parties
Download Free Pay Stub Templates
Basic Paystub Example
Simple, essential pay stub template. Just the basics - gross pay, deductions, net pay.
[Download Now]
Basic Paystub + Calculator
Basic template with built-in calculator. Auto-calculates totals and deductions.
[Download Google Sheets] [Preview Template]
Pay Stub template with PTO
Includes PTO (Paid Time Off) tracking section. Shows accrued, used, and remaining hours.
[Download Google Sheets] [Preview Template]
Check stub template with PTO + Calculator
PTO tracking plus automatic calculations. Calculates PTO value and running balances.
[Download] [Preview Template]
Pay Stub with Overtime
Tracks regular and overtime hours separately. Calculates OT at 1.5x rate.
[Download Google Sheets] [Preview Template]
Paystub with Overtime + Calculator
Overtime tracking with built-in calculator. Auto-calculates regular pay, OT pay, and totals.
[Download]
Paystub with PTO + Overtime
Combined PTO and overtime tracking in one template.
[Download]
Pay Stub template with PTO + Overtime + Calculator
Full-featured template with PTO, overtime, and automatic calculations.
[Download Google Sheets] [Preview Template]
Hourly Employee Pay Stub template
Designed for hourly workers. Tracks hours worked, hourly rate, and calculates gross pay.
[Download Google Sheets] [Preview Template]
Salary Employee Check stub
Designed for salaried employees. Shows annual salary, pay period breakdown, and deductions.
[Download Google Sheets] [Preview Template]
Contractor paycheck stub template (with YTD)
For contractors and freelancers. Includes Year-to-Date totals for 1099 reporting.
[Download Google Sheets] [Preview Template]
Editable Blank Contractor Pay Stub (Basic)
Simple contractor template without YTD. Perfect for single-project payments.
[Download Google Sheets] [Preview Template]
What to Consider When Choosing a Pay stub Template
Choosing the right paystub template depends on several factors. Here's what to consider:
1. Your Business Branding
• Match template colors to your company's brand colors
• Choose a style (Modern, Classic, Simple) that reflects your business personality
• Consider whether you'll add your company logo
2. Employee vs. Contractor
• Employees need templates showing withholdings (federal tax, state tax, Social Security, Medicare)
• Contractors need simpler templates without tax withholdings (they handle their own taxes)
• If you hire both, download both types
3. Required Fields
Every legitimate pay stub should include:
• Employee name and address
• Employer name and address
• Pay period dates
• Gross pay
• Deductions (itemized)
• Net pay
• Payment method
4. Special Features You Need
• PTO Tracking - If you offer paid time off, choose a template that tracks accrued and used hours
• Overtime - If employees work overtime, get a template that calculates OT at 1.5x rate
• YTD Totals - For year-end records, templates with Year-to-Date totals are essential
5. File Format Preference
• PDF - Best for final, non-editable documents
• Excel - Best for automatic calculations and data manipulation
• Word - Best for easy text editing
• Google Sheets - Best for cloud access and collaboration
FAQs:
Q: Are the free pay stub templates watermark-free?
Yes, all our downloadable pay stub templates are 100% watermark-free. What you see is what you get - download the PDF, Excel, or Word template and use it without any branding or watermarks. The templates are completely free for personal and business use.
Q: Can I use different paystub templates for different employees?
Absolutely. You can choose a different pay stub template for each employee or department. Many businesses use one template style for salaried employees and another for hourly workers or contractors. There's no limit - download as many templates as you need and customize each one for your specific requirements.
Q: What is a paystub template?
A paystub template is a pre-formatted document that shows employee payment information including gross pay, deductions, and net pay. Templates can be downloaded and filled in manually, or you can use a paystub generator that automatically calculates amounts.
Q: Are these paystub templates really free?
Yes! All downloadable templates on this page are 100% free. You can download them in PDF, Excel, Word, or Google Sheets format at no cost. Our paystub generator is a paid service that offers automatic calculations and instant generation.
Q: What's the difference between downloading a template and using the generator?
Free Templates: You download the file and fill in all information manually. Good for occasional use or if you prefer full control.
Paystub Generator: You enter basic info and our system automatically calculates taxes, deductions, and totals. Creates a professional pay stub in under 2 minutes. Best for regular use or if you want automatic calculations.
Q: Which template should I use for contractors?
Use our Contractor templates (with or without YTD). These don't include tax withholdings since contractors are responsible for their own taxes. The "Contractor with YTD" version tracks year-to-date earnings, which is helpful for 1099 reporting.
Q: Do I need a template with PTO tracking?
If you offer Paid Time Off to employees, yes. PTO templates show accrued hours, used hours, and remaining balance. This helps employees track their time off and ensures accurate records for your business.
Q: Can I add my company logo to these templates?
Yes! All downloadable templates can be customized. In Excel or Google Sheets, simply insert your logo image. In Word, add your logo to the h
Q: Are these templates compliant with state requirements as of 2026?
Our templates include all standard fields required for pay stubs. However, some states have specific requirements (like California's detailed deduction breakdown). If you operate in states with strict pay stub laws, review your state's requirements to ensure compliance.
Q: How often should I generate pay stubs?
Pay stubs should be generated each pay period - typically weekly, bi-weekly, semi-monthly, or monthly. Even if you pay via direct deposit, employees are entitled to see their pay stub showing earnings and deductions.
Q: What's the best format to download?
Excel/Google Sheets: Best choice if you want automatic calculations (formulas included)
Word: Best if you just need to type in values
PDF: Best for final, print-ready documents
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