How To Get Your Workday Pay Stubs (Current And Former Employees)

You can get your Workday pay stubs by logging into your employer’s Workday portal and navigating to the pay section. Once signed in, Workday allows you to view, download, and print both current and previous pay stubs at any time.

Because the platform gives employees direct access to payroll information online, you usually won't need HR to send soft copies. However, in situations where employees cannot access pay stubs, they sometimes turn to a pay stub maker. It creates a clean personal copy of a paystub for income verification or budgeting.

Understanding how to get your pay stubs from Workday is essential for tracking your earnings. This also includes income verification, tax filing, and personal financial records.

This guide is for employees and former employees whose companies use Workday for payroll. It will walk you through how to access paystubs on Workday and how former employees can retrieve old pay stubs. It also shows how to understand the deductions shown on each Workday paycheck stub.

What Are Workday Pay Stubs?

Pay stubs are document that entails your earnings, taxes, and deductions for a pay period. It shows your gross earnings and your net pay, which is the amount you take home after deductions. Workday is a cloud-based HR management platform that provides businesses with a wide range of tools and features. The platform helps companies manage employee payroll. It also simplifies human resources tasks, such as payroll processing and benefits administration. 

Workday is a SaaS platform; hence, companies don’t need to send soft copies of check stubs to employees. Employees can easily access their pay stubs online, anywhere, and at any time. With Workday, employees can access their check stubs online via self-service. They can easily view stubs and monitor benefits without waiting for paper ones from HR.

How To Find Pay Stubs on Workday

Employees can easily access their Workday paystubs. This is if their employer uses Workday for payroll management processes. Below is a step-by-step guide you need to know if you are asking how to access pay stubs on Workday: 

1. Log in With Your Credentials

First, you need to access theWorkday paystubs login. Log in to Workday using your employer’s sign-in page. You can do this via a web browser or the Workday mobile app using the login credentials provided by your employer. 

Reach out to your company's HR or IT department. They will provide the correct sign-in details or a link to your company's unique sign-in page. Always remember to keep your login details safe and confidential.

2. Navigate the "Pay" Section

Once logged in:

• Go to the main menu and select “Pay.”

• Under the pay section, click “Payslips”, “Check Stub”, or “Pay Stub”. The appearance depends on your employer’s setup.

• Locate the specific pay period you want and click “View”.

3. Download and Print

If you need a physical copy or a PDF for record-keeping, Workday allows you to download and print the stub. Use the search feature provided to find the pay period you need, saving you time. Usually, you’ll find a PDF icon or a “Print Payslip” button once the payslip is open. 

Workday also grants you access to both current and previous pay stubs. So, if you are asking how to obtain previous paystubs from Workday, you can get them on the site or mobile app.  

How To Get Pay Stubs From Previous Employer Workday

There are several ways to access Workday pay stubs from previous employers: 

1. Log in to Your Workday Account

First, try logging back into Workday using your old credentials. You will be granted access if your employer kept your account active. 

If your account is still active:

• Go to the “Pay" menu or "Pay History" to find and download your previous pay stubs.

• Click “View” on the period you need to view pay stubs for a specific pay period.

• Use the PDF icon or “Print” option to save a copy or download a copy. 

2. Reach Out to Your Previous Employer

Many employers deactivate previous employees' accounts. So, if your Workday access has been deactivated, you will need to contact your former employer’s HR department or a payroll specialist. Most HR/payroll offices can provide you with electronic or paper check stubs. 

Provide any necessary information needed to access Workday paystubs. This usually includes:

• Your full name

• Employee ID 

• The pay dates or pay periods of the pay stub you’re requesting. 

If your employer still retains payroll records, they may send you PDF copies of your pay stubs. They may also temporarily reactivate access so you can sign in and download them. 

If you can’t get pay stubs even from your employer, there are other options still available. You can request a wage statement, such as a W-2, from your employer. This can serve as proof of income. 

Understanding Deductions on Your Workday Paystubs

Workday paystubs show your deductions from your gross pay in detail. It also shows your net amount (take-home pay) andYTD totals. Deductions are amounts subtracted from your earnings. These deductions are usually for taxes, benefits, contributions, and sometimes legal obligations. 

Furthermore, they can be voluntary or involuntary deductions. Here is what these two deductions mean. 

Voluntary Deductions on Your Workday Check Stubs

Voluntary deductions are deductions from your paycheck based on your choices. These deductions are often to access benefits or savings. Common examples include:

• Contributions to employer-sponsored retirement plans, such as a 401(k). 

• Health insurance premiums, such as dental or vision coverage, or health-savings accounts.

• Health Savings Accounts(HSA)

• Flexible Spending Accounts(FSA) 

• Optional benefits, such as life or disability insurance. 

• Union dues and charitable contributions 

• Other after-tax selections you’ve agreed to. 

These deductions often reduce your taxable income if they are pre-tax. This means a lower amount of tax withheld from your paycheck.

Involuntary Deductions

Involuntary deductions are mandatory deductions. They are made compulsory by government rules or court orders. Typical involuntary deductions include:

• Federal income tax (FIT)

• State and local income taxes

• Payroll taxes under the Federal Insurance Contributions Act (FICA). FICA taxes are for Social Security and Medicare. 

• Federal Unemployment Tax Act (FUTA) for employees who meet the requirements.

Since these taxes are mandatory, employees must pay them. Together with voluntary deductions, they determine your final net amount. 

Employees need to understand these deductions on their pay stubs. It helps verify your take-home pay, plan your budget, and detect any mistakes or unexpected withholdings. Check your pay stubs for errors. If something seems wrong, it’s wise to contact your HR department or payroll specialist for an explanation.

What to Do if You Cannot Access Your Workday Paystub

An issue you can face is being unable to log in and retrieve your pay stubs. For current employees, it may be that you used the wrong login credentials. It could also mean that your account needs to be activated by your manager or HR. However, for former employees, it could mean that your account was deactivated after your employment ended. There are several reliable steps you can take to get what you need:

1. Contact Your Employer, HR, or IT Department for HR Solutions

The first and most effective option is to reach out to the HR, payroll, or IT team of your company. They manage access and account status and can confirm whether your Workday account is active or deactivated. When contacting them, provide your employee information and any previous login credentials or Workday sign-in links your employer may have provided. You can also seek advice from them.

2. Check Your Email Address for Account Invitations or Instructions

Sometimes, employers email former employees a link or instructions to access Workday pay stubs after termination. This is especially done by employers that support alumni or archive access.

You can check your work or personal email address, including spam or junk folders. Search for anything from HR or payroll that mentions Workday access, password reset information, or archived pay slip retrieval. 

3. Try a Different Mobile Device or Clear Cache

Occasionally, the issue isn’t Workday or HR. Sometimes, it could simply be a technical problem. Try logging in from a different mobile device or a different browser.

Clear your browser’s cache or attempt using an “incognito/private” window. This can solve problems caused by stored temporary files or cookies.  

4. Try Using Both the App and Website

In some cases, you may be unable to access the website due to internet connection issues. In such cases, you can try using the app and the website to see which one works for you. 

5. Reach Out for Official Workday Support via Your Employer

If you suspect the problem is with the website, reach out to your employer. Since Workday does not grant direct access to individual employees, your employer or HR would open a support case on your behalf.

They can do this through Workday Support. It offers 24/7 monitoring and issue resolution for employer clients.

6. Ask for Physical or Archived Copies as Backup

Digital access via Workday may no longer be possible. For instance, if the institution removed your access after termination. In this case, employers are still often required to keep payroll records. 

Ask HR to mail your physical or PDF copies of your past pay stubs. In some cases, they may provide your W-2 or wage statement as a substitute. 

Final Thoughts

‎It is easier to access your pay stubs anytime when you know how to get pay stubs from Workday. However, this applies only if your employer uses Workday for payroll management processes. Workday allows employees to view current and previous pay stubs. This helps with budgeting, taxes, and financial planning. If you encounter access issues, it is best to contact your company’s HR department for assistance and additional instructions.

Easily create accurate pay stubs in minutes with our free check stub generator. Generate, download, and print your pay stubs quickly and securely without any stress or errors. Start creating your pay stub today and keep your income records organized.